Create Sheffield call for an evaluator 2021

Create Sheffield

Sheffield’s Local Cultural Education Partnership, Create Sheffield, brings together three significant sectors in the city: the arts and culture organisations, with the voluntary and community sector, together with the education establishments. Create Sheffield is supported by IVE, the Arts Council England Bridge Organisations for  Yorkshire and the Humber. 

Our priorities are:     

  • Organise (CO-ORDINATION, COHERENCE & COMMUNICATION
  • Vocalise (PROMOTION & ADVOCACY)
  • Understand (RESEARCH-INFORMED STRATEGY)
  • Enhance (INVESTMENT IN THE SHEFFIELD OFFER)

in order to provide opportunities for children and young people aged 0-24 across Sheffield to engage in arts and culture.  Create Sheffield is a small charitable company, with two part time employees and a Board of Trustees.

Targeted evaluation in this final year of the funded programme is intended to ensure that the charity can advocate for the power of engagement in arts and culture in Sheffield and has gathered evidence for future funding applications.

The evaluation will focus on both the charity’s wider strategic aims and the practical application of those aims through 2 key areas of work:

1. Sheffield Adventures

Sheffield Adventures is one of the public-facing offers that forms part of the final year of a 3-year strategy to forge city-wide arts and culture for, by and with children and young people in Sheffield: Creativity Every Day.

History:

In March 2020, Create Sheffield was ready to launch its new website containing 30 newly written Sheffield Adventures that were developed to help engage children, young people and families on creative learning experiences that took them around Sheffield, discovering it as a learning resource.  As Covid-19 kept us all at home, we re-wrote many of the Adventures and shared them as #homeadventures with all schools in the city via the Star newspaper, social media, our website, and the Healthy Holidays website. Whilst the Adventures have been well received, they have not been offered out systematically, nor has their impact been evaluated.

Summer 2021:

This summer gives us an opportunity to re-launch the Sheffield Adventures with 10 newly written Adventures and some more focused aims. We have an opportunity to link to the hugely popular Children’s Hospital Charity Bears trail around the city, and to work with Sheffield Children’s University on this trail to offer activities to children that will link both to Arts Awards Discover and to our Sheffield Adventures.  These two opportunities (Sheffield Adventures and the Bears of Sheffield, Arts Award Adventure) are also being promoted via the Holiday Activities and Food programme, reaching 23,000 children, young people and families across the city via 10 community hubs.

We wish to evaluate the extent to which Sheffield Adventures and the Bears of Sheffield, Arts Award Adventure are successful in:

  • Promoting Create Sheffield across the city
  • Building meaningful partnerships across a variety of sectors
  • Providing opportunities for Create Sheffield’s arts and cultural Partners

Key questions:

We expect these questions to be refined and focused during the kick-off meeting with the appointed evaluator, however these suggestions may provide a useful starting point:

  1. Can Sheffield Adventures help signpost children, young people and families towards arts and cultural buildings?
  2. Can Sheffield Adventures help signpost children, young people and families towards artists’ work?
  3. Does the connection to TCHC Bear Trail encourage engagement with the Sheffield Adventures by children aged 5-11 and their families?
  4. Does the connection to TCHC Bear Trail encourage engagement with the Sheffield Adventures by community hubs (HAF)?
  5. Can this re-launch encourage Create Sheffield Partners to engage with the Sheffield Adventures through writing their own Adventures?
  6. Does Create Sheffield’s engagement with Sheffield Children’s University Bear Trail help to increase awareness of Create Sheffield in schools and families, and lead to further engagement with the charity (through Arts Awards, newsletter, website, social media)?
  7. Does Create Sheffield’s Bears of Sheffield, Arts Award Adventure help to increase awareness of Create Sheffield and engagement in Arts Awards in schools and families through the Holiday Activities and Food programme, and lead to further engagement with the charity through website, Sheffield Adventures, social media & newsletter sign up?
  8. How can Bears of Sheffield, Arts Award Adventure increase Create Sheffield’s visibility in the city?
  9. How do the Sheffield Adventures and Create Sheffield’s Bears of Sheffield, Arts Awards Adventure provide Create Sheffield with opportunities to build ongoing, meaningful partnerships across the city?
  10. How can we work with all involved to tell the story of the impact that Bears of Sheffield, Arts Award Adventure has had, through measuring impact and data sharing.
  11. How has Create Sheffield’s Bears of Sheffield, Arts Awards Adventure and the Sheffield Adventures grown museum engagement from children aged 5-11?
  12. How effective is the training offered in ‘how to write a Sheffield Adventure?’

Create Sheffield seeks to work with an evaluator to track the answers to the above questions and to establish mechanisms to measure engagement in Sheffield Adventures and Bears of Sheffield, Arts Award Adventure and to tell the story of this community, school and city-wide involvement.  

 

Possible stakeholders to interview:

Internal

  • Create Sheffield staff: Programme Manager, Administrator
  • Create Sheffield Board of Trustees

External

Timescale:

We aim to have an evaluator working with us through the planning & development phase of this project (April – June) and delivery phase (July - Sept).  Evaluation reporting should finalised by the end of September 2021.

2. Online creativity in education CPD event

Background:

Create Sheffield will work together with school improvement service, Learn Sheffield, to create an online creativity in education CPD event in the autumn of 2021 that will focus on 3 areas of creativity within the curriculum, for both early career and experienced educators:

  1.   Creativity, arts & culture
  2.   Creative thinking & skills
  3.   Teaching for creativity

The CPD offer will be available for Primary, Secondary, & SEN teachers, as well as early years practitioners in Sheffield.  Create Sheffield’s arts and cultural Partners will be invited to provide content for the event, as well as attending.  Create Sheffield’s Special School community of practice will lead on creative SEN content, and schools/education organisations in the Sheffield Artsmark network will share examples from their experience.  Our city-wide data work with schools will inform at least one session. It is hoped that this event could also be run in association with the Sheffield Hallam University Institute of Education.

Key questions:

We expect these questions to be refined and focused during the kick-off meeting with the appointed evaluator, however these suggestions may provide a useful starting point:

 

  1. How does engagement in the CPD improve knowledge and understanding of creative practitioners?
  2. How does engagement in the CPD improve knowledge and understanding of educators?
  3. How does engagement in the CPD improve the experience of children?
  4. How does engagement in the CPD increase the engagement of senior leaders in teaching for creativity?
  5. How is the CPD informed by our data report?

 

Possible stakeholders to interview:

Internal

  • Create Sheffield staff: Programme Manager, Administrator, Education
  • Create Sheffield Board of Trustees

External

 

Timescale:

We aim to have an evaluator working with us through the planning & development phase of this project (June-July) and the delivery (Oct-Nov), with a final evaluation due at the beginning of January 2022.

  

PRACTICALITIES / ADMINISTRATION:

  • Create Sheffield staff will broker any required communication between the interviewer and interviewees. It may be easier for the interviewer to manage the schedule with external stakeholders, but staff will be happy to support where appropriate after the initial introduction.

BUDGET:

  • £5,000 to include VAT and all expenses. 
  • Design costs for any report produced will be managed as a separately funded piece of work after the end of the project.
  • Payments can be made at the start/middle/end of the contract.

OTHER OPPORTUNITIES:

  • Create Sheffield have recently been approached by two creatively-driven schools asking for evaluation support.  We are interested to know whether any applicant for the Create Sheffield work would in principle have the capacity to deliver these projects too.  Each project would have a fee of approximately £2000.  
  • One project would start in September (and involve interviews over a concentrated period of time) and the other would start in May/June (and follow a series of workshops and interventions spread out intermittently until September).  

 

HOW TO APPLY:

  • Please email a brief cover letter and a CV outlining your previous experience of carrying out evaluation and how you would expect to allocate the budget to Programme Manager, Sophie Hunter sophie@createsheffield.co.uk by midnight on Monday 19 April 2021. 
  • This is an open call. We will carry out a short, informal Zoom interview with shortlisted candidates in early April before making an appointment.
  • If you have any questions, please email Sophie Hunter at the email address above.