Create Sheffield is seeking a charity administrator

Create Sheffield is seeking an organised, creative and proactive administrator to join the team at an exciting time in our development.

At Create Sheffield we believe that effective leadership and good decision-making are enabled through a culture of listening to, and acting on, diverse perspectives and having behaviours that embody respect, openness and constructive challenge.

Create Sheffield is working towards having a diverse trustee and employee makeup and governance. We are committed to encouraging equality, diversity and inclusion among our workforce and our partners. Our aim is for the people we work and collaborate with to be truly representative of all sections of society and for each employee to feel respected and able to give their best. We actively encourage people from underrepresented communities and diverse backgrounds to apply. Please get in touch if you have any questions or need further support with your application.

Create Sheffield is Sheffield’s Cultural Education Partnership (CEP), a collaborative movement (made up of over 70 creative partners!) through which we want to make Sheffield a place that listens to and responds to the needs of its youngest residents so that they can live, learn and play together.

Create Sheffield as a Charity and Partnership have the power to shape how the city addresses the unequal access to cultural learning in the city. We know this has a tangible impact on the health, well-being and livelihoods of its youngest citizens. 

You can read more about the problems we are trying to solve, why it matters and how we want the city to get involved on our website. 

Role summary

Below we have included three (of the many) ways the Create Sheffield Administrator will be supporting our important work in Sheffield.

1. You will play a supportive role in the development and delivery of projects, which aim to positively impact life chances for children and young people and the adults that support them.
2. You will work with staff and Trustees to develop and maintain relationships with artists, teachers & city stakeholders across creative, education, business, and community sectors.
3. You will use your creative flair to signpost opportunities and help celebrate and tell the story of the creative activity happening in the city across creative, education and community sectors.

If this sounds like something you feel interested in and want to support, please read the job description and person specification and apply for the role. We look forward to hearing from you. 

Job description

Key responsibilities

Operational

• Provide a high-quality administrative service, undertaking a wide range of administrative duties to ensure the smooth running of the Charity.
• Create, maintain, and develop information systems, ensuring that both electronic and manual filing systems are kept up to date.
• Offer assistance and support to the Manager, Trustees and freelance members of staff, helping to develop new projects and initiatives in consultation with creative professionals and key stakeholders.
• Assist the Manager in ensuring the Charity adheres to key policies and responsibilities such as safeguarding, GDPR and health and safety.
• Provide the Create Sheffield Manager and team with administrative support to ensure the timely monitoring, reporting and evaluation of programmes.
• Plan, organise and support logistical arrangements relating to meetings and events, this may include the collation of agenda materials, minute taking and liaising with partners.

Business & relationship management

• Be the first point of contact for all internal and external enquiries relating to the Charity.
• Establish and develop good working relationships within the team and key contacts at all levels both internal and external to the organisation.
• Use tools such as Google Forms, Eventbrite, Excel and Hubspot to track and monitor our engagement with our partners. Assist the Manager in reporting on this data in the quarterly Board reports.

Communications

• Share and celebrate the work of Create Sheffield and our partners through social media, direct mail, our website, newsletters and printed materials. We welcome those with a flair and interest in content writing and digital marketing.
• Use design software such as Canva to promote and celebrate the work of Create Sheffield and its partners, for example, through the creation of posters and other digital materials.
• Monitor and report on how our audiences are engaging with the Charity using tools such as Google Analytics, Facebook Meta Business Suite and Twitter Analytics. (We will offer training for those that have not used these platforms).

Finance

• Carry out a range of finance tasks to ensure that invoices, bills and accounts are properly managed and paid.

Person specification

For more information

Please contact contactus@createsheffield.co.uk or telephone 0114 250 7417 and speak to Stephen Betts – Create Sheffield.

How to apply

Please submit your CV with a cover letter (of no more than 2 pages) which supports your application with details of two references and a completed Create Sheffield equal opportunity form to contactus@createsheffield.co.uk.  Please download the equal opportunity form to your computer before filling it in.

The closing date for applications is Wednesday 25th January, 1 pm.  

Interviews will be held in-person at Learn Sheffield on the morning of Monday 30th January. 

The successful candidate will be subject to qualification checks, satisfactory references and enhanced disclosure via the Disclosure and Barring Service.

A little more about Create Sheffield..

Our Vision and Mission

Create Sheffield will work strategically with all arts, culture, heritage and education partners to engage and include every child and young person at every learning stage and setting. It will shape opportunities for the city that support the development of creativity and innovation and the overcoming of barriers so that every child and young person can benefit from our vision.

All children and young people in Sheffield (aged 0-24) will experience and participate in high-quality art and culture. This will improve their quality of life and support their educational and employment outcomes.

Create Sheffield will use the city of Sheffield as a learning resource, allowing all children and young people from 0 to 24 to engage with arts, culture and heritage.

Our Priorities

Some of our recent successes

Create Sheffield is Sheffield’s Local Cultural Education Partnership (LCEP). Formed in 2016, Create Sheffield is one of 15 LCEPs established in Yorkshire and Humber by IVE, the Arts Council’s Bridge Organisation for the region, in response to the Cultural Education Challenge.

Since the start of the 2019 IVE-funded programme, 67 arts and cultural partners have signed up to become Create Sheffield partners. 54 voluntary & community organisations are engaging with the partnership and 47% of Sheffield schools are actively engaging with the partnership.

We have offered both support and training events for all three sectors and this supported colleagues, often through bespoke sessions, to transform their offer during lockdowns.  The CEP’s values of co-production and listening to youth voice have been embedded into delivery plans.

Our Board of Trustees has successfully navigated the move from being a CEP steering group to being a legal company and a charity, thus ensuring that the CEP can apply for future funding for the city.

In these videos, you can hear more from our Board members Margot Walker and Stephen Betts about Create Sheffield and its potential in the city which were filmed during our recent recruitment drive for new Trustee volunteers.

During the pandemic, the charity supported the development of creative resources for children and young people whose access to both schools and arts & culture was limited, as ever working with a range of partners in the city. This included; 

• The Sheffield Learning Together supplement in the Sheffield Star Newspaper (a Learn Sheffield initiative providing creative ideas delivered to more than 10,000 homes for free during the first lockdown). 
• We coordinated Bags of Creativity in Sheffield, an IVE initiative to get art materials and creative activities to every child and young person with a social worker in Sheffield in partnership with Sheffield City Council. 
• In 2021, as lockdowns lifted, Create Sheffield co-created the city centre event ‘Let’s Get Arty with a Bear Trail Party’ with three cultural organisations to bring families back into the city centre and raise money for the Children’s Hospital Charity. 
• In Autumn 2021, Create Sheffield launched the online programme ‘Why Creativity Matters NOW,’ bringing together educators, artists and cultural professionals to consider how arts and cultural experiences can support a road to recovery within school settings following the pandemic.

Create Sheffield’s website, social media, newsletters and other digital resources was particularly important during the pandemic when so much creative delivery was required to take place virtually. This has further established the reputation of Create Sheffield as a trusted voice for cultural education in Sheffield.  This online resource includes 56 Sheffield Adventures created to encourage cultural & creative learning both across the city and at home.

Create Sheffield is proud of the impact that it has made on the experiences, learning and life chances of children and young people in Sheffield. This has largely been achieved through the impact that Create Sheffield has made on the adults who work with children and young people across education, voluntary & community, arts & cultural sectors.  

With the strength of its digital communication, the breadth of its relationships across the wider partnership and the opportunities it offers for city-wide fundraising, the cultural education partnership has much to continue to offer the city.  The key to future success will be the ability of Create Sheffield to develop the right capacity to deliver its ambitious agenda through a clearly articulated and focused offer. We look forward to the Create Sheffield Administrator taking a supportive role in this vital work. 

Create Sheffield, Suite 6, Albion House, Savile Street, Sheffield, S4 7UD

Create Sheffield is indebted to the financial and practical support of IVE, the Arts Council Bridge organisation for Yorkshire and the Humber as well as commitment of Learn Sheffield who led on the development of Create Sheffield from 2016 onwards.  During this Partnership Investment (PI) funded period, additional financial support has been provided by Sheffield Hallam University, Sheffield College, Sheffield Virtual School for Children Looked After, Sheffield Theatres and Sheffield Museums. Create Sheffield are grateful for the assistance of Rebecca Maddox from Sheffield City Council and the Sheffield Culture Consortium and all those who have served as board members, trustees, and observers.